• All Applications are due by April 15, 2004. Please take time to review the booth locations on the map and if you have a preference, please indicate it on your application. The committee will try to accommodate you when possible. Previous participation in the Pungo Strawberry Festival as well as diversity in what you offer will be considered in the selection process.
• No electricity is available. Generators are allowed only in certain areas of the Festival. Low noise units are mandatory. Indicate on the application if you will be providing one. The festival has no generators available.
• We are required by the City of Virginia Beach to send them a list of all vendors participating in our Festival. You may be subject to a business license fee. We suggest you contact the Virginia Beach Commissioner of the Revenue's Office at 757-427-4251 fax 757-426-5685 to see if you are affected. Please note that the Festival has no control over decisions regarding this issue.
• Non-profit organizations are defined as having an exempt status under section 501 of the Internal Revenue Code.
• Vendors will be responsible for reporting their own taxes on items sold or ordered. Virginia tax is 4.5%. Vendors possessing a tax number are responsible for reporting their own taxes.
• Limited parking will be available for vendors. Two (2) vendor parking passes will be issued per vendor. Vendors located in Strawberry Square, Strawberry Patch, Strawberry Row, Strawberry Boulevard, and Strawberry Court can set up after 6:00pm on Friday, May 28. Vendors in Strawberry field A & B can set up can set up after 10:00am on Friday, May 28. All vendors must be set up by 8:30am Saturday, May 29. Vendors are expected to for the two day duration of the Festival, and must be set up each day by 8:30am and must remain in place until 7:00pm.
• Booth construction is the vendor's responsibility and must be contained within you're your assigned space Decorations must include the American Flag furnished by the Festival, displayed appropriately, in honor of Memorial Day. Assigned space numbers must also be displayed prominently. Vendors should bring any tables or display units and related equipment needed to display their work. In case of rain, we suggest that you bring a sheet of plastic sufficient enough to cover your display area. Clean-up of space is the responsibility of each vendor at the close of the Festival. A space not cleaned will result in the vendor being billed for clean-up services and their elimination from future participation.
• Any merchandise bearing the Pungo Strawberry Festival logo can be sold only by the Pungo Strawberry Festival and Major Sponsors of the Festival (with prior approval). The Pungo Strawberry Festival logo is a registered trademark and can be used only with approval of the Festival Board of Directors.
• If your club or group should desire to offer a raffle or giveaway during the Festival, this must be specified on your application and is subject to approval by the Festival Board. Raffles or giveaways are limited to non-profit organizations only. You will be responsible for securing all necessary permits from the City of Virginia Beach.
• The Pungo Strawberry Festival reserves the right to request removal of items which are deemed unsuitable to the theme of the Festival. ITEMS THAT DISPLAY DRUG OR ALCOHOL SYMBOLS ARE NOT ALLOWED. Non compliance with the regulations set forth in this document and on the application may result in your removal from the Festival and may jeopardize your chance to participate in future festivals.
• Vendor fee includes ONE 10' X 10' space only (NO LARGER). Everything must be confined to the allotted space. Example: If you have a 15' tent you must reserve and pay for 2 10' X 10" spaces. The vendor areas are on asphalt or grass and activities are restricted to the assigned space(s). Roaming away from the assigned space to sell your items is strictly prohibited.
  

Food Information

• INSURANCE INFORMATION: Product Liability Insurance ($1,000,000 for each occurrence and $1,000,000 combined single limits) is required of all food vendors. If your application is approved, we will require a certificate of insurance indicating liability limits and naming PUNGO STRAWBERRY FESTIVAL as additional insured. Your insurance certificate MUST be on file prior to set-up.

A HEALTH DEPARTMENT CERTIFICATE will be required for food booths. For information call now.

• ICE, SOFT DRINKS & BREAD: The Concession Committee will assign an exclusive supplier for ice, soft drinks, and bread sales. For the protection of our sponsors, all vendors must purchase these items from the on-site exclusive supplier designated by the Festival. Deviation from this rule may be made only with the expressed consent of the Festival Board. Exceptions will be granted where the vendor requires a unique specialty item that is not available from the exclusive supplier.
• WATER: Adequate water is available on site. Only water obtained from sources specifically identified by the Festival may be used for consumption, hand washing and cleaning of food preparation items/equipment.
• Food Fees
  PLAN A Commercial Food Vendors 10' X 10' Space (off road) $325.00
  PLAN B Commercial Food Vendors 10' X 10' Space (off road) $375.00
  PLAN C Non-Profit Food Vendors 10' X 10' Space $275.00
• Commercial Fees
  PLAN A Commercial Food Vendors 10' X 10' Space (off road) $325.00
  PLAN B Commercial Food Vendors 10' X 10' Space (off road) $375.00
  PLAN C Non-Profit Food Vendors 10' X 10' Space $275.00

Arts & Crafts Information

• ELIGIBILITY: Only artisans displaying their own work may participate in this category. Absolutely no commercially manufactured or reproduced work is permitted. All work must be original and professional quality, designed and executed by the exhibiting artist. Representatives, agents, dealers, and brokers are considered either Commercial Vendors or Cottage Industry Vendors and must submit the appropriate application to be considered.

  Arts & Crafts Fees
  PLAN D Arts & Crafts Vendors 10' X 10' Space $125.00

Cottage Industry Information

• ELIGIBILITY: This category has been designed to accommodate the artisan who assembles and/or incorporates commercially produced products in their work. If you honestly can't claim that your work can be categorized as Arts & Crafts (described above) and your work is not totally commercially manufactured, you probably fall in this category. The Arts & Crafts Committee has sole jurisdiction over this matter.

Cottage Industry Fees
PLAN F Cottage Industry Vendors 10' X 10' Space $225.00

There is security on site. However, all merchandise is the responsibility of the Individual Exhibitor